Examination Department
Examination Department
Welcome to the Examination Office of the Aldai Technical Training Institute. The examinations function of the Institute is housed at the Examination Office, on the ground floor adjacent to the Institute reception. Our mandate is to; manage and coordinate Institute examinations process, to process and issue academic transcripts and certificates, to coordinate and supervise examination processing by examining units, to process and generate graduands list and to act as the custodian of all college academic board approved students’ examination details.
Important Information on Examinations
Examinations are very important component of a student’s academic life and students are expected to familiarize themselves with the Examination Policy Manual. End of term Examinations shall be conducted in the 14th and 15th week of the term and it is important to note that there are two categories of examination: Continuous Assessment Test (CAT) and Ordinary Examination. Continuous assessment test may take any or a combination of the following forms: practicum or formal test while Ordinary Examinations are examinations that are taken at the end of the term. In order to qualify to sit for Institute examinations, a student must be a bonified member of the Institute and maintain an attendance of 75%. Every student who is registered for Institute’s examinations will be issued with an examination card by their respective departments which must be produced at each examination sitting. A student who experiences a problem, which is likely to affect his/her examination performance (i.e. sickness, bereavement etc.) must report before sitting the examinations such problems in writing to the HOD offering the courses the student is taking. Any problem that is reported after the examination results are known will not be admissible for examination appeals.
Academic transcripts are issued to students as evidence of courses taken and the grades attained in each course as per relevant Institute’s grading system. The preparation of transcripts is dependent on the receipt of complete, accurate and up-to-date consolidated mark sheets from the Departments. Examination officer shall immediately after results are approved by the academic board, initiate the process of updating transcripts. Transcripts may be released to student or sponsor once they are needed.
- Failure to sit for examinations with good course
Supplementary Examinations must be done within 1 month from the date the examination results are declared. Score cannot exceed 40%.
Taking full prescribed course study for the course unit (coursework, CAT, assignments and examinations) Failed Supplementary score cannot exceed 40%.
Discontinuation from Course of Study
Failure to sit for examinations with no good course, Failed in any course after 4 attempts, Exhausted the maximum period.
Soon after the declaration of the examination results by Departments/School/Institutes, students who are dissatisfied with their results may appeal to the Academic Board Chair.
Academic Misconduct (Irregularities)
Any conduct that endangers level of examination and which may therefore expose assessment and examination processes to disrepute is considered academic misconduct. Academic misconduct may take the form of collusion, impersonation, fabrication of results, cheating, and plagiarism.
Collusion is when two or more candidates participate in writing a coursework and submitting as work of one candidate.
Impersonation is where a person other than the identified candidate prepares the works for submission as a coursework or sits a test/examination on behalf of the bonafide candidate.
Fabrication is inserting imagined data and claiming the data was collected from real setting. Adjusting part of data collected from real setting to suit a particular outcome is also considered fabrication.
Cheating in examination is accessing material relevant to the examination and making reference from it.
Plagiarism means to take and use another person’s ideas or work and pass these off as one’s own by failing to give appropriate acknowledgement.
Issuance of Academic Documents: Clearance
It is a mandatory requirement that all candidates clear with the Institute for them to collect any academic document at the Registrar’s Office. Clearance forms are available at the Admissions Office. Other Requirements Candidates have to present themselves in person with original national identification card or valid driving license or valid passport at the Registrar’s Office to collect academic documents. They will be expected to remember their admission numbers.
KEMEI BETHWEL
EXAMINATION OFFICE